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How to make a formal complaint

If you are unhappy about something we have done, please talk to any of our staff to explain your concerns.

Many concerns can be dealt with informally in this way. You can:

  • speak to us in person

  • phone us

  • email us

  • write to us

  • send us a fax.

Please also use any of these ways to make a formal complaint.

What happens when you make a formal complaint

All complaints will be passed immediately to the Divisional Director who is responsible for the area the complaint relates to.

The Divisional Director will write to you within three working days. Their letter will include:

  • the name of the person investigating the complaint (called the investigating officer)

  • a commitment to complete the investigation within 28 days.

The investigating officer will meet you and will compile a detailed account of the circumstances and the outcome you are seeking. If you prefer, or if a meeting is impractical for any reason, they will phone you.

The investigating officer will carry out a full investigation and report to their Divisional Director.

The Divisional Director will then write to you with the outcome and any actions we will take. This is called the complaints outcome letter.

If you are not satisfied

If you are not satisfied with our handling of your complaint, you can write to our Director of Operations and Quality at the Head Office address below. You’ll need to do so within 10 days of you receiving the complaints outcome letter.

The Director of Operations and Quality may then carry out a review in person, or ask a Divisional Director or person working at that level to do so. The person appointed will be outside the division the complaint refers to.

The reviewer will write to you within 21 days detailing the outcome of the review.

Other ways to complain

Most of Affinity Trust’s services are commissioned by local authorities, and regulated by the Care Quality Commission in England or the Care Inspectorate in Scotland.

You can contact any of these bodies at any time. Please contact us for the details of the local authority that commissioned the service you are unhappy with.

You can also contact the Local Government Ombudsman, which looks at complaints about social care services, councils and local authorities.

The Care Quality Commission will not get involved in individual complaints but will use the information provided to assess the quality of the service.

The Care Inspectorate encourages complaints to be made to Affinity Trust in the first instance and will not investigate complaints that are more than six months old.

Please note

We will usually only accept complaints made within 12 months of the date of the event that is the subject of the complaint, or within 12 months of you becoming aware of the complaint.

Any complaints that involve allegations or concerns of abuse will be fully investigated according to our Safeguarding Policy.

Contact us

Head Office

Head Office
1 St. Andrew's Court Wellington Street, Thame, Oxfordshire, OX9 3WT View Map
T: 01844 267800 F: 01844 267049 E: info@affinitytrust.org

Central England

Central - Divisional Office
109 Boston Road, Beaumont Leys, Leicester, LE4 1AW View Map
T: 0116 236 3793 F: 0345 643 7094 E: info@affinitytrust.org

East Anglia

East Anglia - Divisional Office
Office 3, Wharfside House, Prentice Road, Stowmarket, Suffolk, IP14 1RD View Map
East Anglia - Southend Office
Suite 7, 1st Floor Chalkwell Lawns, 648-656 London Road, Westcliff on Sea, Essex, SS0 9HR View Map
T: 01702 335980 F: 08456 437291
East Anglia - Norfolk Office
Crome House, 231 St. Faiths Road, Norwich, Norfolk, NR6 7AP View Map
T: 01603 400321 F: 01603 400771 E: infoeastanglia@affinitytrust.org
East Anglia - Lowestoft Office
The Old Police Station, 2 Regent Road, Lowestoft, Suffolk, NR32 1PA View Map

East England

East - Divisional Office
U18, South Fens Business Centre, Fenton Way, Chatteris, Cambridgeshire, PE16 6TT View Map
T: 01354 696009 F: 08456 437521 E: infoeast@affinitytrust.org
East - Luton Office
Unit 2B Bramingham Business Park, Enterprise Way, Luton, LU3 4BU View Map
T: 01582 584575 E: infoeast@affinitytrust.org

Midlands

Midlands - Divisional Office
Wood Lane Community Centre, 157 Wood Lane, West Bromwich, B70 9PT View Map
T: 0121 553 3502 E: infomidlands@affinitytrust.org

North England

North - Divisional Office
The Gatehouse, Curtis Buildings, Berking Avenue, Leeds LS9 9LF View Map
T: 0113 468 4460 F: 0113 242 1399 E: infonorth@affinitytrust.org
North - Sheffield Office
157-163 Sheffield Road, Killamarsh, Sheffield S21 1DY View Map
T: 0114 276 4980 E: infonorth@affinitytrust.org

North West England

North West - Divisional Office
Unit 9 Parkview Court, St Paul's Road, Shipley, West Yorkshire, BD18 3DX View Map
T: 01274 533553 E: infoshipley@affinitytrust.org
North West - Tameside Office
The Old Courthouse, Chapel Street, Dukinfield, Cheshire SK16 4DT View Map
T: 0161 711 0577 E: infotameside@affinitytrust.org

Scotland

Scotland - Divisional Office
37 George Street, Ayr, KA8 0AH View Map
T: 01292 292922 F: 08456 437822 E: infoscotland@affinitytrust.org
Scotland - Oban Office
First Floor, Glenshellach House, 7e Glengallan Road, Oban, PA34 4HG View Map
T: 01631 571311 F: 01631 566708 / 0872 111 4616 E: infoscotland@affinitytrust.org
Scotland - Aberdeen Office
Bon Accord House, Riverside Drive, Aberdeen AB11 7SL View Map
T: 01224 595529 E: infoscotland@affinitytrust.org

South England

South - Divisional Office
Suites 53-55, Aldershot Enterprise Centre, Mandora House, Aldershot, Hampshire, GU11 2PW View Map
T: 01252 311188 F: 01252 311170 E: infosouth@affinitytrust.org
South - Maidenhead Office
Unit 5, Maple Court, Grove Park Industrial Estate, Waltham Road, Maidenhead, Berkshire, SL6 3LW View Map
T: 01628 822359 E: infosouth@affinitytrust.org
South - Portsmouth Office
Gatcombe House, Copnor Road, Portsmouth, PO3 5EJ View Map
T: 02392 666624 F: 02392 666624 E: infosouth@affinitytrust.org
South - Oxford Office
Office 4, Hampden House, Monument Park, Chalgrove, Oxfordshire OX44 7RW View Map
T: 01865 893269 E: infosouth@affinitytrust.org

South East England

South East - Divisional Office
Suite 2+3, Henwood Pavilion, Henwood, Ashford, Kent, TN24 8DH View Map
T: 01233 665324 E: infosoutheast@affinitytrust.org
South East - East Sussex Office
Units 31-32, Castleham Business Centre East, Stirling Road, St Leonards On Sea, East Sussex, TN38 9NP View Map
T: 01424 853390 F: 0845 643 7300 E: infosoutheast@affinitytrust.org

South West England

South West - Divisional Office
Mendip Court, Bath Road, Wells, Somerset BA5 3DG View Map
T: 01749 605594 E: infosouthwest@affinitytrust.org

Bradford Positive Behaviour Support Service

Positive Behaviour Support Service
5th Floor, Margaret McMillan Tower, Princes Way, Bradford BD1 1NN View Map
T: 07584 528751 E: BradfordPBS@affinitytrust.org

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