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Privacy policy for job applicants

The General Data Protection Regulation (GDPR) came into effect on 25 May 2018. This privacy notice describes how we collect and use your personal information and ensure we keep it secure. We will update this privacy notice from time to time.

What personal data we need

Affinity Trust is the “Controller” of the personal data that you provide to us. Affinity Trust is a limited company and registered charity with its registered office at 1 St Andrew’s Court, Wellington Street, Thame, Oxfordshire, OX9 3WT. The company registration number is 06893564, and the Charity registration numbers are 1139891 (England and Wales) and SCO43881 (Scotland).

We will only collect personal data about you that we require to process your job application. The main categories of personal data we collect about you are:

  • Personal information (such as full name, national insurance number, nationality, home address, email address, home and mobile phone numbers etc)

  • “Special categories” of more sensitive personal data including ethnicity, sexual orientation and religion

  • Contract information (including hours worked, job title, salary information, etc)

    We do not require your consent to process such data as the data is lawfully processed for Affinity Trust’s legitimate interests.

Why we need this personal data

We need to know your basic personal data in order to:

  • make decisions about your recruitment or appointment

  • check that you are legally entitled to work in the UK

  • undertake any other legitimate tasks required as your prospective employer.

If we did not collect this information we would be unable to make decisions as to your suitability for the job for which you have applied and communicate with you about your application.

We collect equality and diversity data in order to comply with our obligations under the Equality Act 2010 to facilitate equal opportunity monitoring and reporting . We will only collect and use your personal information when the law allows us to and we will not collect any personal data from you that we do not need.

What we do with your data and who we share it with

All the personal data we hold about you will be initially processed by our third-party processing subcontractor Verticality Ltd (trading as EasyWeb Group), through their Applicant Tracking System (ATS). This information will then be further processed on other Affinity Trust systems, for example candidate CVs will be downloaded by managers in preparation for shortlisting and interviewing.

Other third parties will not have access to your data unless required by law or there is a legitimate interest in Affinity Trust providing a third party with such data and your interests and fundamental rights do not override these obligations.

We take all reasonable steps to ensure that your personal data is processed securely.  Verticality Ltd are only permitted by us to process your personal data in accordance with our instructions for specified purposes.  Your information may be stored on a cloud-based system whose servers are located within the European Union (currently the data is stored on servers located in Dublin in a secure data centre operated by Amazon Web Services).

How long we keep your personal data for

Verticality Ltd will retain your applicant data for 12 months after the information was last accessed by Affinity Trust for their recruitment purposes. If you are unsuccessful in your job application all copies of the data held by Affinity Trust will similarly be deleted after this time. If however you are successful in your application resulting in employment, your personal data will be retained by Affinity Trust for personnel-related purposes. For instance, a copy of your CV provided at the time of your application will be held in your personnel record.

Your rights

It is important that the information we hold about you is accurate and current and we would normally check this with you as part of the interview process to ensure the information you have provided has been recorded correctly and is up to date.

Under the GDPR you have a number of rights in connection with your personal information. These include:

  • the right to access your personal data usually free of charge within 30 days

  • If you become aware of any errors in the data we have collected, you have the right to request  correction of that data within 30 days

  • the right to request the deletion or removal of personal data where you believe there is no compelling reason for its continued processing or if you believe the personal data was unlawfully processed

  • the right to object to processing of your personal information.

Complaints may be made to the Director of Finance or the Information Commissioner direct. Any request for access to your personal data and any request to correct or delete data should be made to: Director of Finance, Affinity Trust, 1 St Andrews Ct, Wellington Street, Thame, OX9 3WT

Contact us

Head Office

Head Office
1 St. Andrew's Court Wellington Street, Thame, Oxfordshire, OX9 3WT View Map
T: 01844 267800 F: 01844 267049 E: info@affinitytrust.org

Central England

Central - Divisional Office
109 Boston Road, Beaumont Leys, Leicester, LE4 1AW View Map
T: 0116 236 3793 F: 0345 643 7094 E: info@affinitytrust.org

East Anglia

East Anglia - Divisional Office
Office 3, Wharfside House, Prentice Road, Stowmarket, Suffolk, IP14 1RD View Map
East Anglia - Southend Office
Suite 7, 1st Floor Chalkwell Lawns, 648-656 London Road, Westcliff on Sea, Essex, SS0 9HR View Map
T: 01702 335980 F: 08456 437291
East Anglia - Norfolk Office
Crome House, 231 St. Faiths Road, Norwich, Norfolk, NR6 7AP View Map
T: 01603 400321 F: 01603 400771 E: infoeastanglia@affinitytrust.org
East Anglia - Lowestoft Office
The Old Police Station, 2 Regent Road, Lowestoft, Suffolk, NR32 1PA View Map

East England

East - Divisional Office
U18, South Fens Business Centre, Fenton Way, Chatteris, Cambridgeshire, PE16 6TT View Map
T: 01354 696009 F: 08456 437521 E: infoeast@affinitytrust.org
East - Luton Office
Unit 2B Bramingham Business Park, Enterprise Way, Luton, LU3 4BU View Map
T: 01582 584575 E: infoeast@affinitytrust.org

Midlands

Midlands - Divisional Office
Wood Lane Community Centre, 157 Wood Lane, West Bromwich, B70 9PT View Map
T: 0121 553 3502 E: infomidlands@affinitytrust.org

North England

North - Divisional Office
The Gatehouse, Curtis Buildings, Berking Avenue, Leeds LS9 9LF View Map
T: 0113 468 4460 F: 0113 242 1399 E: infonorth@affinitytrust.org
North - Sheffield Office
157-163 Sheffield Road, Killamarsh, Sheffield S21 1DY View Map
T: 0114 276 4980

North West England

North West - Divisional Office
Unit 9 Parkview Court, St Paul's Road, Shipley, West Yorkshire, BD18 3DX View Map
T: 0114 276 4980 E: infoshipley@affinitytrust.org
North West - Tameside Office
The Old Courthouse, Chapel Street, Dukinfield, Cheshire SK16 4DT View Map
T: 0161 711 0577 E: infotameside@affinitytrust.org

Scotland

Scotland - Divisional Office
37 George Street, Ayr, KA8 0AH View Map
T: 01292 292922 F: 08456 437822 E: infoscotland@affinitytrust.org
Scotland - Oban Office
First Floor, Glenshellach House, 7e Glengallan Road, Oban, PA34 4HG View Map
T: 01631 571311 F: 01631 566708 / 0872 111 4616 E: infoscotland@affinitytrust.org
Scotland - Aberdeen Office
Bon Accord House, Riverside Drive, Aberdeen AB11 7SL View Map
T: 01224 595529 E: infoscotland@affinitytrust.org

South England

South - Divisional Office
Suites 53-55, Aldershot Enterprise Centre, Mandora House, Aldershot, Hampshire, GU11 2PW View Map
T: 01252 311188 F: 01252 311170 E: infosouth@affinitytrust.org
South - Maidenhead Office
Unit 5, Maple Court, Grove Park Industrial Estate, Waltham Road, Maidenhead, Berkshire, SL6 3LW View Map
T: 01628 822359 E: infosouth@affinitytrust.org
South - Portsmouth Office
Gatcombe House, Copnor Road, Portsmouth, PO3 5EJ View Map
T: 02392 666624 F: 02392 666624 E: infosouth@affinitytrust.org
South - Oxford Office
Office 4, Hampden House, Monument Park, Chalgrove, Oxfordshire OX44 7RW View Map
T: 01865 893269 E: infosouth@affinitytrust.org

South East England

South East - Divisional Office
Suite 2+3, Henwood Pavilion, Henwood, Ashford, Kent, TN24 8DH View Map
T: 01233 665324 E: infosoutheast@affinitytrust.org
South East - East Sussex Office
Units 31-32, Castleham Business Centre East, Stirling Road, St Leonards On Sea, East Sussex, TN38 9NP View Map
T: 01424 853390 F: 0845 643 7300 E: infosoutheast@affinitytrust.org

South West England

South West - Divisional Office
Mendip Court, Bath Road, Wells, Somerset BA5 3DG View Map
T: 01749 605594 E: infosouthwest@affinitytrust.org

Bradford Positive Behaviour Support Service

Positive Behaviour Support Service
5th Floor, Margaret McMillan Tower, Princes Way, Bradford BD1 1NN View Map
T: 07584 528751 E: BradfordPBS@affinitytrust.org

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